🚨 BOLO: Android Ad Fraud Malware and Your ABA Ethical Duties – What Every Lawyer Must Know in 2025 🚨

Defend Client Data from Malware!

The discovery of the “Kaleidoscope” ad fraud malware targeting Android devices is a wake-up call for legal professionals. This threat, which bombards users with unskippable ads and exploits app permissions, is not just an annoyance - it is a direct risk to client confidentiality, law firm operations, and compliance with the ABA Model Rules of Professional Conduct. Lawyers must recognize that cybersecurity is not optional; it is an ethical mandate under the ABA Model Rules, including Rules 1.1, 1.3, 1.4, 1.6, 5.1, and 5.3.

Why the ABA Model Rules Matter

  • Rule 1.6 (Confidentiality): Lawyers must make reasonable efforts to prevent unauthorized disclosure of client information. A compromised device can leak confidential data, violating this core duty.

  • Rule 1.1 (Competence): Competence now includes understanding and managing technological risks. Lawyers must stay abreast of threats like Kaleidoscope and take appropriate precautions.

  • Rule 1.3 (Diligence): Prompt action is required to investigate and remediate breaches, protecting client interests.

  • Rule 1.4 (Communication): Lawyers must communicate risks and safeguards to clients, including the potential for data breaches and the steps being taken to secure information.

  • Rules 5.1 & 5.3 (Supervision): Law firm leaders must ensure all personnel, including non-lawyers, adhere to cybersecurity protocols.

Practical Steps for Lawyers – Backed by Ethics and The Tech-Savvy Lawyer.Page

Lawyers: Secure Your Practice Now!

  • Download Only from Trusted Sources: Only install apps from the Google Play Store, leveraging its built-in protections. Avoid third-party stores, the main source of Kaleidoscope infections.

  • Review App Permissions: Be vigilant about apps requesting broad permissions, such as “Display over other apps.” These can enable malware to hijack your device.

  • Secure Devices: Use strong, unique passwords, enable multi-factor authentication, and encrypt devices-simple but essential steps emphasized by our blog posts on VPNs and ABA guidance.

  • Update Regularly: Keep your operating system and apps up to date to patch vulnerabilities.

  • Educate and Audit: Train your team about mobile threats and run regular security audits, as highlighted in Cybersecurity Awareness Month posts on The Tech-Savvy Lawyer.Page.

  • Incident Response: Have a plan for responding to breaches, as required by ABA Formal Opinion 483 and best practices.

  • Communicate with Clients: Discuss with clients how their information is protected and notify them promptly in the event of a breach, as required by Rule 1.4 and ABA opinions.

  • Label Confidential Communications: Mark sensitive communications as “privileged” or “confidential,” per ABA guidance.

Advanced Strategies

Lawyers need to have security measures in place to protect client data!

  • Leverage AI-Powered Security: Use advanced tools for real-time threat detection, as recommended by The Tech-Savvy Lawyer.Page.

  • VPN and Secure Networks: Avoid public Wi-Fi. But if/when you do be sure to use VPNs (see The Tech-Savvy Lawyer.Page articles on VPNs) to protect data in transit.

  • Regular Backups: Back up data to mitigate ransomware and other attacks.

By following these steps, lawyers fulfill their ethical duties, protect client data, and safeguard their practice against evolving threats like Kaleidoscope.

Why Are Lawyers Still Failing at AI Legal Research? The Alarming Rise of AI Hallucinations in Courtrooms 🚨⚖️

lawyers avoid sanctions - check your work!

The legal profession stands at a crossroads: Artificial intelligence (AI) offers unprecedented speed and efficiency in legal research, yet lawyers across the country (and even around the world, like our neighbor to the north) continue to make costly mistakes by over-relying on these tools. Despite years of warnings and mounting evidence, courts are now sanctioning attorneys for submitting briefs filled with fake citations and non-existent case law. Let’s examine where we are today:

The Latest AI Legal Research Failures: A Pattern, Not a Fluke

Within the last month, the legal world has witnessed a series of embarrassing AI-driven blunders:

  • $31,000 Sanction in California: Two major law firms, Ellis George LLP and K&L Gates LLP, were hit with a $31,000 penalty after submitting a brief with at least nine incorrect citations, including two to cases that do not exist. The attorneys used Google Gemini and Westlaw’s AI features but failed to verify the output-a mistake that Judge Michael Wilner called “inexcusable” for any competent attorney.

  • Morgan & Morgan’s AI Crackdown: After a Wyoming federal judge threatened sanctions over AI-generated, fictitious case law, the nation’s largest personal injury firm issued a warning: use AI without verification, and you risk termination.

  • Nationwide Trend: From Minnesota to Texas, courts are tossing filings and sanctioning lawyers for AI-induced “hallucinations”-the confident generation of plausible but fake legal authorities.

These are not isolated incidents. As covered in our recent blog post, “Generative AI vs. Traditional Legal Research Platforms: What Modern Lawyers Need to Know in 2025,” the risks of AI hallucinations are well-documented, and the consequences for ignoring them are severe.

The Tech-Savvy Lawyer.Page: Prior Warnings and Deep Dives

lawyers need to confirm all of their citations generative ai or not!

I’ve been sounding the alarm on these issues for some time. In our November 2024 review, “Lexis+ AI™️ Falls Short for Legal Research,” I detailed how even the most advanced legal AI platforms can cite non-existent legislation, misinterpret legal concepts, and confidently provide incorrect information. The post emphasized the need for human oversight and verification-a theme echoed in every major AI research failure since.

Our “Word of the Week” feature explained the phenomenon of AI “Hallucinations” in plain language: “The AI is making stuff up.” We warned attorneys that AI tools are not ready to write briefs without review and that those who fail to learn how to use AI properly will be replaced by those who do.

For a more in-depth discussion, listen to our podcast episode "From Chatbots to Generative AI – Tom Martin explores LawDroid's legal tech advancements with AI", where we explore how leading legal tech companies are addressing the reliability and security concerns of AI-driven research. Tom’s advice? Treat AI as a collaborator, not an infallible expert, and always manage your expectations about its capabilities.

Why Do These Mistakes Keep Happening? 🤔

  1. Overtrust in AI Tools
    Despite repeated warnings, lawyers continue to treat AI outputs as authoritative. As detailed in our November 2024 editorial, MTC/🚨BOLO🚨: Lexis+ AI™️ Falls Short for Legal Research!, and January 2025 roundup of AI legal research platforms, Shout Out to Robert Ambrogi: AI Legal Research Platforms - A Double-Edged Sword for Tech-Savvy Lawyers 🔍⚖️, even the best tools, e.g., Lexis+AI, Westlaw Precision AI, vLex's Vincent AI, produce inconsistent results and are prone to hallucinations. The myth of AI infallibility persists, leading to dangerous shortcuts.

  2. Lack of AI Literacy and Verification
    Many attorneys lack the technical skills to critically assess AI-generated research (yet have the legal research tools to check their work, i.e., legal citations). Our blog’s ongoing coverage stresses that AI tools are supplements, not replacements, for professional judgment. As we discussed in “Generative AI vs. Traditional Legal Research Platforms,” traditional platforms still offer higher reliability, especially for complex or high-stakes matters.

  3. Inadequate Disclosure and Collaboration
    Lawyers often share AI-generated drafts without disclosing their origin, allowing errors to propagate. This lack of transparency was a key factor in several recent sanctions and is a recurring theme in our blog postings and podcast interviews with legal tech innovators.

  4. AI’s Inability to Grasp Legal Nuance
    AI can mimic legal language but cannot truly understand doctrine or context. Our review of Lexis+ AI, see “MTC/🚨BOLO🚨: Lexis+ AI™️ Falls Short for Legal Research!," highlighted how the platform confused criminal and tort law concepts and cited non-existent statutes-clear evidence that human expertise remains essential.

The Real-World Consequences

lawyers don’t find yourself sanctioned or worse because you used unverified generative ai research!

  • Judicial Sanctions and Fines: Increasingly severe penalties, including the $31,000 sanction in California, are becoming the norm.

  • Professional Embarrassment: Lawyers risk public censure and reputational harm-outcomes we’ve chronicled repeatedly on The Tech-Savvy Lawyer.Page.

  • Client Harm: Submitting briefs with fake law can jeopardize client interests and lead to malpractice claims.

  • Loss of Trust: Repeated failures erode public confidence in the legal system.

What Needs to Change-Now

  1. Mandatory AI Verification Protocols
    Every AI-generated citation must be independently checked using trusted, primary sources. Our blog and podcast guests have consistently advocated for checklists and certifications to ensure research integrity.

  2. AI Literacy Training
    Ongoing education is essential. As we’ve reported, understanding AI’s strengths and weaknesses is now a core competency for all legal professionals.

  3. Transparent Disclosure
    Attorneys should disclose when AI tools are used in research or drafting. This simple step can prevent many of the cascading errors seen in recent cases.

  4. Responsible Adoption
    Firms must demand transparency from AI vendors and insist on evidence of reliability before integrating new tools. Our coverage of the “AI smackdown” comparison made clear that no platform is perfect-critical thinking is irreplaceable.

Final Thoughts 🧐: AI Is a Tool, Not a Substitute for Judgment

lawyers balance your legal research using generative ai with known, reliable legal resouirces!

Artificial intelligence can enhance legal research, but it cannot replace diligence, competence, or ethical responsibility. The recent wave of AI-induced legal blunders is a wake-up call: Technology is only as good as the professional who wields it. As we’ve said before on The Tech-Savvy Lawyer.Page, lawyers must lead with skepticism, verify every fact, and never outsource their judgment to a machine. The future of the profession-and the trust of the public-depends on it.

Award-Winning Blogger Michael D.J. Eisenberg to Kick Off Tech-Savvy Saturdays for Lawyers on April 19th, 2025!

📣 Attention Legal Professionals! Join us for the inaugural Tech-Savvy Saturdays on April 19, 2025, at 12 PM EST, featuring your favorite blogger and podcaster Michael D.J. Eisenberg, the award-winning blogger and podcaster behind The Tech-Savvy Lawyer.Page. This free monthly webinar is tailored for attorneys eager to enhance their practice with technology. Each session includes a guest speaker, a live Q&A, a community tech triage, and a showcase of innovative tools for lawyers.

This month’s topic will be on TextExpander and how creating “snippets” can save you time and money and provide consistency in your legal work!

💻 Whether you're tech-curious or tech-savvy, this series is designed to empower you in your legal work. Please share this exciting announcement with your network! A link to register will be available soon—stay tuned!

🎙️ Ep. 103: Mastering Briefs – How TypeLaw Transforms Legal Writing and Compliance.

In this episode, Chris Dralla, co-founder & CEO of TypeLaw, shares his journey from the legal profession to developing the AI-powered platform that assists with court brief formatting and compliance. He discusses the platform's features, including citation checking, table of contents creation, and dynamic editing.

Chris explains how TypeLaw helps save lawyers 20-40 hours per brief by handling technical aspects and ensuring compliance with local court rules. This allows lawyers to focus on more meaning tasks. He also emphasizes the platform's security measures, compatibility with multiple document formats, and adaptability to evolving legal requirements. Additionally, Chris touches on customer support and the future of digital legal documentation.

Join Chris and me as we discuss the following three questions and more!

  1. What are the top three key benefits of using TypeLaw's brief editing features, and how does it compare to traditional word processing software for legal documents?

  2. What are the top three security concerns lawyers should consider when using a product like TypeLaw?

  3. How does TypeLaw ensure compliance with local court rules across different jurisdictions, and how frequently are these rules updated in the system?

In our conversation, we cover the following:

[00:43] Chris's Current Tach Setup

[11:38] Key Benefits of TypeLaw's Brief Editing vs. Traditional Word Processors

[16:27] How TypeLaw Boosts Efficiency for Lawyers

[23:08] Top 3 Security Concerns for Lawyers Using

[37:15] How TypeLaw Stays Compliant with Local Court Rules

[42:40] Contact Information

Resources:

Connect with Chris:

Software & Cloud Services mentioned in the conversation:

MTC: The Filing Cabinet Renaissance - Why Lawyers Still Need Physical Storage in the Digital Age 📁💼

Balancing Tradition and Tech: Today’s lawyer needs to integrate filing cabinets and cloud storage in modern legal practice.

In the era of cloud storage and digital documents, the humble filing cabinet might seem like a relic of the past. However, for lawyers, these sturdy metal boxes remain an essential tool in managing sensitive information and maintaining compliance with legal standards. Today, let’s discuss why filing cabinets continue to play a crucial role in modern law practices and how to strike the perfect balance between digital and physical document management. 🖥️📄

The Enduring Value of Tangible Documents

Despite the push towards paperless offices, many lawyers find themselves in a hybrid world where both digital and physical documents coexist. There are several reasons for this:

  • Regulatory Requirements: 📜 Certain legal documents must be retained in their original, physical form to comply with regulations or to maintain their legal validity. These may include original contracts, notarized documents, or court-filed papers.

  • Client Preferences: 🤝 Some clients, particularly older ones, may prefer physical copies of important documents. Having a filing cabinet allows lawyers to cater to these preferences while still maintaining digital records. Tip💡:  This may be mitigated by a well-drafted, bar compliant engagement letter.

  • Backup and Redundancy: 🔒 In an age of cybersecurity threats, having physical copies of critical documents serves as an additional layer of protection against data loss or digital breaches.

The Evolution of Filing Cabinet Usage

My personal journey with filing cabinets reflects the changing landscape of document management in law firms. Initially, I expanded from one four-drawer horizontal filing cabinet and one two-drawer mini cabinets to three four-drawer horizontals and two two-drawer minis. This growth mirrored the increasing complexity and volume of cases I handled. 📈

Lawyers can thrive with document retention by blending tradition with modern tech.

However, as digital solutions became more prevalent and sophisticated, I found myself able to reduce my physical storage needs (thank goodness for my Fujitsu Scansnap!). I now maintain one four-drawer horizontal filing cabinet and two two-drawer mini cabinets. This reduction was made possible by:

  • Implementing a robust digital document management system 💻

  • Scanning and digitizing older files 📸

  • Adopting a more selective approach to what documents require physical storage 🔍

Striking the Right Balance

The key to effective document management in modern law practice is finding the right balance between digital and physical storage. Here's how lawyers can optimize their use of filing cabinets:

Prioritize Critical Documents: 🏆 Reserve physical storage for documents that must be kept in their original form or those that are frequently accessed.

Implement a Hybrid System: 🔄 Use digital storage for the bulk of your documents, but maintain a streamlined filing cabinet system for essential physical records.

Regular Purging: 🗑️ Periodically review and purge unnecessary physical documents, converting them to digital format when possible. Tip💡: Check your bar ethic requirements and terms in our contracts - Are you allowed to purge certain former clients after a period of time if they have not claimed their old files (you may want to try to contact them first and ask them if they want them back) or have they simply disappeared.

Enhance Security: 🔐 Invest in high-quality, lockable filing cabinets to ensure the security of sensitive physical documents.

A Hybrid Document Management is The perfect blend of physical and digital solutions for law firms.

Adopt a Shred or Return Policy: 📄✂️ Incorporate clauses in your contracts that allow for the shredding or return of certain documents after a specified period. This practice helps manage physical storage space and ensures compliance with data protection regulations.

File Retention Requirements: Navigating the ABA Model Rules of Ethics

Understanding and adhering to file retention requirements is crucial for lawyers. The American Bar Association (ABA) Model Rules of Professional Conduct provide guidance on this matter:

Lawyers are required to be competent regarding their use of technology. They need to how to use and be using technology that has the basic safe guards of protecting their client data from prying eyes and have redundant copies should their system fail (see my discussion on the “3-2-1” back up system). Remember, lawyers need not be experts in the fields. They just need to be reasonably competent in their use. For more complex issues, they should hire a reputable expert.

This rule requires lawyers to keep client files for a reasonable period after the representation has concluded. The definition of "reasonable" can vary depending on the nature of the case and local regulations.

  • Rule 1.16: Declining or Terminating Representation 🚪

Upon termination of representation, lawyers must take steps to protect a client's interests, including surrendering papers and property to which the client is entitled.

As highlighted in The Tech-Savvy Lawyer.Page blog, implementing a clear file retention policy that complies with these rules is essential. This policy should outline:

Modern Legal Teamwork: today’s Lawyers need to manage files and digital records.

  • The types of documents to be retained 📋

  • The duration of retention for different document categories ⏳

  • The method of storage (physical vs. digital) 💾

  • The process for document destruction or return to clients 🔥

By having a well-defined policy, lawyers can effectively manage their physical and digital storage while ensuring ethical compliance.

My Final Thoughts 🧐

While the legal profession continues to embrace digital solutions, the filing cabinet remains a valuable tool in a lawyer's arsenal. Its role has evolved from being the primary storage solution to a complementary system that works in tandem with digital storage. By thoughtfully integrating physical and digital document management, lawyers can create a more efficient, secure, and compliant practice. 🎯

My journey from expanding to three large filing cabinets and then scaling back to just one reflects the broader trend in the legal industry. It's not about completely eliminating physical storage, but rather about finding the optimal balance that serves both practical needs and regulatory requirements. In this digital age, the filing cabinet stands as a testament to the enduring value of tangible documents in the practice of law. 🏛️⚖️

MTC